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Minutes of October 2007 Meeting |
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The verified minutes of the meeting held in Keysoe Village Hall on Monday 15th October, 2007 were;
MEMBERS PRESENT
PCllr Whitmore (Chairman), PCllr Bates, PCllr Browning, PCllr Bryans and PCllr Worth, PCllr Landmann, Mr Alan Woodward, four members of the public, and Mrs Gill Wiggs (Clerk).
1. APOLOGIES FOR ABSENCE FROM MEETING
County Cllr. Tom Wootton, Borough Cllr Ian Clifton
2. DECLARATIONS OF MEMBERS PERSONAL OR PREJUDICIAL INTERESTS IN THE BUSINESS TO BE TRANSACTED HEREUNDER
None
3. TO VERIFY THE MINUTES OF THE MEETINGS HELD ON MONDAY 20th AUGUST 2007 and 17TH SEPTEMBER 2007
These were agreed to be a true record
4. MATTERS ARISING
PCllr Bryan reported he was still chasing Trading Standards for the replacement Cold Calling Signs.
5. OPEN FORUM FOR MEMBERS AND THE PUBLIC TO SPEAK
- Village Clean Up – PCllr Bryan reported the BBC were able to offer further dates. It was agreed to plan this for Spring 2008 for Keysoe only.
- Bus Shelter – PCllr Browning asked if an update could be obtained on the situation with the Parish Councils request for a bus shelter - The Clerk would pursue this.
- VAS – The Clerk reported that BCC hoped to install the VAS over the next few weeks.
- State of the Borough Debate – An invitation had been received to this event on 10th November 2007. PCllrs Bates and Worth took the invitation for consideration
- Village Sign – Mrs Heming raised concerns about the insurance implications of the new sign they were hoping to erect on the public highway. PCllr Worth agreed to investigate this.
- Planning Briefs – These were taken by PCllr Whitmore for circulation
6. PLANNING
Decisions made by the Borough Council for Information Only:
07/02157/FUL – Single Storey Side Extension – 3 Elm Tree Grove, Keysoe – Permission granted.
Planning Applications for Discussions:
07/02627/FUL – Replacement garage/store, installation of wind turbine and erection of 2m high fence to side of dwelling – Lingfield, Keysoe Row West. PCllr Bryans reported he had discussed the application with the Planning Officer. The proposed fence is small and does not contravene planning regulations. Concern was raised over whether the premises were being used for commercial activities. PCllr Worth also raised a concern that the piped ditch behind the hedge must not be covered over. It was agreed to support this application, but raise the two noted concerns.
7. FINANCE
It was agreed to sign the following cheques:
| Mr G Beverley – Bus Shelter | £15.00 | | Mrs G Wiggs – Clerks Account | £494.10 | | Shaw and Sons – minute book | £139.59 | | Alan Summerfield – grass cutting | £740.25 | | Royal British Legion - donation | £75.00 |
The Parish Council received the 6 months financial report.
It was agreed to spend £150 received from Village of the Year Competition on a notice board for the new play area at the appropriate time.
It was agreed to contribute £110 to the Parish Plan Fund, and to allow the Parish Council bank account to be used for banking purposes.
8. REPORTS FROM MEETINGS ATTENDED DURING THE MONTH
PCllr Landmann reported she had attended the Councillor Liaison meeting on 24th September. There had been a poor turn out. There had been an update on social housing, rural polling stations, and local crime.
9. BEDFORDSHIRE PLAYING FIELDS ASSOCIATION
It was agreed to join this association.
10. PLAYING FIELD RISK ASSESSMENT REPORT
The Parish Council considered the letter received from the Village Hall Committee outlining their plans. PCllr Worth expressed concern that the Village Hall Committee did not consider the unsecured gate to be a problem. He pointed out that should an accident happen as a result of this, the Village Hall Committee would be liable. PCllr Browning explained the difficulties in keeping the gate secure, as a padlock would need keys to be held and managed, and when nails had been put in these had simply been removed. The Parish Council considered alternative methods of keeping the gate secure, such as a childproof latch. The Clerk was asked to write to the Village Hall Committee to reiterate the Parish Councils concern about the insecure gate.
11. HIGHWAYS CURRENT INFORMATION
PCllr Worth reported that a Highways representative would be inspecting the hedges on the highways for any that need cutting back. They would also be inspecting the Chestnut trees as requested. PCllr Landmann asked when the footpaths which the Parish Council had asked to be marked as cycle paths would be attended to, as they are getting overgrown, PCllr Worth pointed out that they are already on the on the works schedule, but he would raise the matter.
12. UPDATE ON RURAL HOUSING TRUST
Nothing to report
13. REMEMBRANCE SUNDAY
It was confirmed that Mrs Prosser was organising the wreath. PCllr Bryans would give her the donation cheque.
14. CONTINGENCY PLANNING
PCllr Bryans raised the point that an emergency vehicle is 20 minutes drive away, and whether there was any possibility of having “first response” people designated within the parish, who were first aiders, nurses etc. PCllr Bates pointed out these people would need to be contactable by the emergency services direct. PCllr Landmann said that the usual procedure is for members of the public on the scene to be talked through any first aid etc by the emergency services whilst awaiting the ambulance. It was agreed the idea of “first response” was worth pursuing further with the ambulance service. PCllr Bates agreed to pass contact details to the Clerk
15. FEBRUARY 2008 MEETING
It was agreed to move the date of the February 2008 meeting to 25th February 2008 as requested by PCllr Whitmore.
16. PARISH COUNCILLOR RESIGNATION FROM PCllr DIX
It was agreed to advertise the vacancy in the Village Voice. The Clerk was asked to write to PCllr Dix for thank him for his service. The Clerk was also asked to establish the criteria for standing to be a Parish Councillor.
17. CORRESPONDENCE RECEIVED
- BBC - Green Space Strategy consultation deadline 31/10/07 – All Councillors to pass any comments to The Clerk
- BCC – Planning and Compulsory Purchase Act 2004, Consultation Draft Waste Development Documents, consultation deadline 30/11/07 – All Councillors to consider any comments for the next meeting.
- Village Show Committee – Request for Parish Council approval to erect a new village sign. It was agreed to support this proposal.
- Village Show Committee – Request to plant daffodils amongst the shrubs on the playing field. This request was agreed to.
- BBC Standards Committee Agenda. Clerk to file
- Village Hall Committee – update following risk assessment (see item 10)
- BCC Highways – Notification of Footpath and Bridleway diversions. Clerk to file
18. CLOSE OF BUSINESS
8.45pm
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